Manchester-Coffee County
Conference Center Catering Policies

• In order to provide you with the best service and quality of food, we request all menu selections be finalized no later than 7 days before the event. The Conference Center does not guarantee availability of menu selections or changes made after this deadline.
 

• Our staff can create and prepare complete meal packages or specific entrees upon request. Our menu is flexible in order to accommodate any special requests for food items not found in this brochure.
 

• The Conference Center does not allow food and beverage of any kind to be brought inside the building, unless prior arrangements are made with management. • The Conference Center Maintains a liquor license so that we can accommodate all your requests. We cannot allow alcohol to be brought in the building from outside sources.

• A Banquet Event Order will be issued to all parties after menu selections are made. The BEO will include serving times, menus, the estimated number of attendees and estimated cost.

• Once the Banquet Event Order is signed, we require 100% of the estimated charges should the event be cancelled. Cancellation fees will not apply to those parties cancelled due to (In the sole opinion of the Conference Center) extreme circumstances.
• The Conference Center will not assume any responsibility for the damage or loss of any merchandise or articles left in the Conference Center prior to, during, or following your function.

• The Conference Center reserves the right to assign another room for the client’s function in the event the room originally designed for the function is deemed inappropriate.

 

• The party agrees to begin the function at the scheduled time and to vacate the designated function space at the time specified on the Banquet Event Order. • Please inform the Conference Center of any contracts for music or any other forms of entertainment in connection with the function. • Client agrees to be responsible for damage done to the function room or any other part of the Conference Center by the Client, the Client's Guests, or any other agents under the Client’s control. • All equipment and decorations must be removed at the end of the function, unless prior arrangements have been made with the Conference Center Management.

• An Advanced Deposit of $500.00, or otherwise specified by the Conference Center, is required to reserve the space needed for a function. The Deposit will be credited to the final bill.

• All deposits are Non-Refundable.

• A final invoice will be sent following the conclusion of the function. The balance of the final bill is due upon receipt of invoice.